When you’re planning to install, replace, or significantly modify your heating, ventilation, or air conditioning system in Edmonton, understanding the permit process is crucial. Getting the proper permits ensures your HVAC work meets safety standards, protects your home’s value, and keeps you compliant with local building codes.
When Do You Need an HVAC Permit in Edmonton?
The City of Edmonton requires heating and ventilating permits for most HVAC work under the Safety Codes Permit Bylaw. Permits are required for:
- Ventilating systems
- Kitchen exhaust installations
- Residential hydronic systems
- Heat recovery ventilators
- Air conditioning units over 5 tons (60,000 BTU) or requiring ductwork modifications
- New installations of furnaces, heat pumps, or central air conditioning systems
- Basement developments and secondary suites with HVAC work
When Permits Are NOT Required
According to the City of Edmonton, heating and ventilating permits are not required for:
- Installation of gas-fired or solid-fuel-burning appliances without ductwork (other than combustion air ducts) – though a Home Improvement Permit is still required
- Chimney installation alone
- Portable, plug-in air conditioning units
The Edmonton HVAC Permit Process: Step by Step
1. Determine Your Permit Requirements
Before starting any work, visit the City of Edmonton’s heating and ventilating permit page to confirm requirements for your specific project.
Important: A heating and ventilating permit should not be applied for separately unless the project involves only HVAC work. If your work includes other interior or exterior alterations, apply for an HVAC permit together with the appropriate building permit:
Important: A heating and ventilating permit should not be applied for separately unless the project involves only HVAC work. If your work includes other interior or exterior alterations, apply for an HVAC permit together with the appropriate building permit:
- New House Permit for new single detached, semi-detached, row house or backyard housing
- Home Improvement Permit for existing single detached house, backyard housing, or single address on semi-detached/row house
2. Gather Required Documentation
You’ll typically need:
- Detailed equipment specifications and manufacturer cut sheets
- Installation drawings showing equipment placement and connections
- Proof of contractor licensing (if using a contractor)
- Property information and site plans
3. Submit Your Application
Applications can be submitted:
- Online through SelfServe
- By email to [email protected] using the Single Family Homeowners Heating and Ventilation Permit Application form
- Drop off at the Edmonton Service Centre
Note: As of June 3, 2024, walk-in inquiries for permit services are no longer available at the Edmonton Service Centre.
4. Pay the Permit Fees
Permit fees vary based on the scope of work. Check the current 2025 Planning and Development Fee Schedules for up-to-date pricing on new construction with HVAC systems, new HVAC systems for semi-detached or duplex homes, and renovations/replacements/alterations to existing systems.
5. Schedule Your Inspections
After your permit is issued, all required inspections will be listed in SelfServe. You can request, cancel, or reschedule inspections there, or by calling 311 (outside Edmonton: 780-442-5311).
Important: Failure to complete required inspections may result in having to remove finished walls and additional inspection costs and delays.
Timeline and Processing
Most standard HVAC permits in Edmonton are processed within 5-10 business days, assuming all documentation is complete. Complex installations or those requiring variance approvals may take longer.
Rush processing is available for an additional fee if you need permits faster, though it’s always better to plan ahead when possible.
Working with Licensed Contractors
While homeowners can apply for their own permits (if they own and occupy the single detached house and perform the work themselves), working with a licensed HVAC contractor, like Canadian Climate Control Services, offers several advantages:
- Expertise in permit requirements and local codes
- Established relationships with city inspectors
- Professional installation that meets all safety standards
- Warranty protection on both equipment and workmanship
When choosing an HVAC contractor in Edmonton, ensure they:
- Are licensed with the City of Edmonton (contractors must be licensed)
- Carry appropriate insurance
- Have experience with permit applications
- Provide clear written estimates
Common Permit Pitfalls to Avoid
Starting work before getting permits: This can result in fines and may require you to undo completed work for inspection.
Incomplete applications: Missing documentation will delay your permit approval and project timeline.
Skipping inspections: All required inspections must be completed and approved before your system can be legally operated.
Using unlicensed contractors: Work performed by unlicensed contractors may not pass inspection and could void equipment warranties.
Specific Considerations for Different HVAC Systems
Heat Pump Installations
Heat pumps are becoming increasingly popular in Edmonton due to their energy efficiency, even in cold climates. Heat pump installations typically require both electrical and mechanical permits, as they involve both indoor and outdoor units with electrical connections.
Furnace Replacements
Furnace installations almost always require permits in Edmonton, especially when:
- Upgrading from standard efficiency to high-efficiency models
- Changing fuel types (oil to gas, for example)
- Modifying existing ductwork or venting
Air Conditioning Installations
Adding central air conditioning to your Edmonton home has specific permit requirements:
- Units over 5 tons (60,000 BTU) or requiring ductwork modifications need both HVAC and electrical permits
- Hard-wired units under 5 tons need only an electrical permit
- Portable, plug-in units require no permits
Special Considerations for Basement Developments and Secondary Suites
If you’re developing a basement or adding a secondary suite, HVAC permits are required. The City of Edmonton has specific requirements to ensure your new space is safe and comfortable:
- Return air capacity must not exceed supply air capacity
- Flue gas vents and gas lines must not be in the return air system
- Depressurization prevention to avoid radon exposure and ensure proper operation of gas appliances
- Exhaust fans to maintain moisture levels and indoor air quality
- Increased outdoor air requirements for additional living space
- Heat loss calculations to ensure 22°C can be maintained in all living spaces when outdoor temperature is -30°C
For replacement air requirements, refer to:
- CSA F300 (free with CSA account)
- CAN/CGSB-51.71
- HRAI Worksheets
Energy Efficiency and Rebate Programs
When getting permits for new HVAC equipment, don’t forget to research available rebate programs. Many high-efficiency systems qualify for rebates from:
- Federal government programs
- Provincial Alberta programs
- City of Edmonton initiatives
- Utility company rebates
Your contractor should be knowledgeable about current rebate programs and help you maximize your savings.
Final Thoughts
Getting proper HVAC permits in Edmonton might seem like an extra step, but it’s essential for safety, legal compliance, and protecting your investment. The process is straightforward when you understand the requirements and work with qualified professionals.
Whether you’re installing a new HVAC system, upgrading existing equipment, or making modifications, taking the time to get proper permits ensures your project meets all safety standards and local codes. This protects not only your family’s safety but also your home’s value and your peace of mind.
Remember, quality installation is just as important as quality equipment. When you’re ready to move forward with your HVAC project, choose contractors who understand both the technical requirements and the permit process – it will save you time, money, and potential headaches down the road.